Introduction:

This program on "Document and Archive Management" provides participants with specialized knowledge and new skills that enhance their ability to innovate and think scientifically in the field of documentation and archiving. It emphasizes their interest in employing both traditional and modern methods alike to preserve, organize, and process archives, especially in the presence of vast amounts of data and the modernity of our era, which has become a distinguishing feature of this age. The curriculum of this intensive and practical program enriches participants with theoretical and methodological knowledge, along with an educational experience gained through training and experiences, allowing students to apply their acquired and distinguished skills in the work environment. The Document and Archive Management program firmly establishes the modern concept of document management. Trainees receive skills and information on the fundamentals of document management, legislative and regulatory frameworks related to document management and classification, basics of modern document management and archiving, as well as insight into document security and protection, information documentation science, and document restoration.

Course Objectives:

By the end of the course, participants will be able to:

- Understand the basics of technical operations used in organizing documents within various institutions.

- Preserve, protect, manage, and classify documents.

- Understand strategies, policies, and procedures related to archiving.

- Familiarize themselves with various organizational methods used in document preservation and retrieval.

- Develop the ability to prepare appropriate retrieval methods for the nature of the institution's work and its organizational structure.

- Exercise control and monitoring over the movement of circulating documents within the institution.

Target Audience:

This course targets employees of governmental and private institutions to enhance their professional experience in various areas such as archival legislation, document preservation, protection, management, and classification, as well as strategies, policies, and procedures related to archiving.

Program Content:

Unit 1:

- The changing information landscape.

- The digital challenge.

- The need for EDMS and EDRMS.

- Differences between document and record management.

- ISO 9000 and other regulatory requirements.

- Information risks.

Unit 2:

- Functional differences between EDMS and EDRMS.

- Technology options.

- Card-based systems and scanning functions.

- Types of document and record management systems.

- Which systems suit your institution?

- Implementing EDMS/EDRMS.

- Change management as part of implementation.

Unit 3:

- Off-the-shelf systems versus custom systems.

- Resource allocation: who needs to be involved for a successful rollout?

- Direct EDRMS system consideration.

- Data migration and update between systems.

- Data processing and digital continuity in the context of EDMS/EDRMS.

Unit 4:

- Documents on demand: a new model for document management.

- Multimedia documents.

- Information extraction from documents: the computer vision approach.

- Workflow and document management.

- Business process management - an overview.

- Smart business operations and interaction with documents.

Unit 5:

- Document security - authentication, licensing, and auditing.

- Document security - the correct digital management perspective.

- Compound document management.

- Digital signatures.

- Document retrieval.