Introduction:

One of the universally agreed-upon principles by companies and organizations worldwide is the importance of having a strategic vision, plan, and strategic goals to be achieved within the next 3-5 years. Most of the challenges faced by these institutions revolve around the execution of the strategic plan and achieving the goals rather than in the planning. Therefore, the importance of Project Management Offices (PMOs) has emerged as a tool to translate strategic plans into initiatives that turn into projects and programs to achieve strategic objectives.

In this course, participants will learn about Project Management Offices, their significance, and how to establish them through the following training modules: What is a Project Management Office (PMO) and its importance, the structure and governance of PMO, PMO tools and techniques, best practices in PMO, and building and managing a Project Management Office.

Course Objectives:

By the end of the course, participants will be able to:

Create and develop a Project Management Office.

Manage Enterprise Project Management (OPM).

Implement best practices in establishing a Project Management Office.

Identify common mistakes in setting up a Project Management Office.

Understand the components and elements of Project Management Offices.

Plan for change when establishing a Project Management Office.

Govern a Project Management Office.

Acquire knowledge of PMO tools and techniques.

Master best practices in Project Management Office.

Target Audience:

This training course targets Project Management Office managers and administrators, project team members, project sponsors, technical managers, senior management, and all individuals involved in establishing and managing a Project Management Office, project scales, and key performance indicators.

Program Content:

The Value Provided by Project Management Offices (PMOs):

The value provided by PMOs.

Limitations and assumptions for establishing or developing a Project Management Office.

Comprehensive view of Project Management Office operations.

Fundamental principles of Project Management Office.

Definitions of Project Management Office.

Types of Project Management Offices.

Project Management Office as a resource center.

Discussion: The importance of Project Management Office and challenges in its establishment or development.

Workshop: Identifying the suitable type of Project Management Office for the working environment.

Roles and Responsibilities in Project Management Offices:

Designing the organizational structure of a Project Management Office.

Role of the Project Management Office manager.

Preparing job descriptions for the Project Management Office team.

Workshop: Preparing the responsibility and authority matrix.

Assessing Project Management in the Organization:

Workshop: Measuring the current situation.

Workshop: Identifying the targeted situation.

Workshop: Analyzing the gap.

Workshop: Developing an implementation strategy.

Strategic Management of Projects:

Portfolios, programs, and projects.

A new perspective for defining project success.

Aligning strategy with projects.

The connection between strategy and projects.

Types and Structures of Project Management Offices:

Project Management Office/Program Management Office/Portfolio Management Office (PMO).

The three types of Project Management Offices:

- Supportive Project Management Office.

- Controlling Project Management Office.

- Directive Project Management Office.

Organizational structure of projects.

Establishing a Project Management Office:

Assessing the current situation.

Project analysis framework.

Models and requirements.

Resource planning.

Common reasons for Project Management Office failure.

Project Management Maturity Model.

Steps to increase maturity level.

Governance and Project Management Methodologies:

Defining governance.

Priority-setting matrix model.

Creating performance metrics.

Governance steering committee.

Review gates.

Project methodologies.

Project Metrics and Key Performance Indicators (KPIs):

Understanding project metrics.

Identifying key performance indicators (KPIs).

Setting standards.

Earned Value Management System (EVMS).

Future direction of key performance indicators for the project.

Executive report on project health.

Developing metrics for the Project Management Office.

Project Monitoring Boards:

Identifying monitoring boards.

Rules for monitoring boards.

Choosing visual components for key performance indicators.

Designing your monitoring board.

Establishing and Developing a Project Management Office using Agile Project Management:

Agile methodologies.

Defining the work team.

Prioritizing.

Preparing for rapid execution phases.

Outputs of the Project Management Office during construction.

Change and development.

Reports and Control Boards:

Designing effective reports.

Designing effective control boards.

Preparing performance measurements for projects.

Reports and effective visual boards.

Project reports.

Program reports.

Strategic plan reports.

Case studies.

Management Methodologies:

Types of methodologies for project and program management.

Establishing standards for selecting suitable methodologies for various projects and programs.

Tools used in developing and making methodologies user-friendly.

Workshop: Preparing a matrix for selecting methodologies for projects.

Other Roles of Project Management Offices:

The role of the Project Management Office in training and development.

The role of the Project Management Office in guidance and direction.

The role of the Project Management Office in project and program reviews and audits.

Workshop: Conducting a project review and preparing a report on its status.

The role of the Project Management Office in contract management.

The role of the Project Management Office in procurement and contracts.

The role of the Project Management Office in contract management.

Workshop: Preparing contract and procurement templates.